Video calls are now part of everyday work, but they can also bring a lot of stress. People worry about hacked meetings, poor call quality, or tools that are hard to use.
These issues are even worse when video calls are for business purposes. You need something safe, smooth, and easy.
In this post, we’ll show you 6 business apps for secure video conferencing. These tools help protect your meetings while keeping things simple for you and your team.
What is Secure Video Conferencing?
Secure video conferencing is a way to host virtual meetings and online meetings while keeping private data safe. It also supports smooth collaboration in the workplace by allowing teams to connect from anywhere.
Unlike basic video conferencing software, a secure video conferencing platform adds extra layers of protection.
This matters most in regulated industries like healthcare, finance, and education, where privacy rules are strict. But small businesses can also benefit from strong data protection practices.
A secure video conferencing solution often includes features like end-to-end encryption, single sign-on (SSO), access controls, and meeting locks to ensure total data protection.
These phone systems help stop unwanted guests and keep conversations private. Many video conferencing systems now offer these protections as part of their core service.
Secure video conferencing tools are part of a growing trend. As more teams work from different locations, the need for safe and easy collaboration tools has increased.
Businesses are looking for a collaboration solution that allows them to meet, share files, and talk freely without worrying about data leaks.
6 Secure Video Conferencing Apps Your Team Will Love
Keeping your team’s communication channels private is more important than ever. These secure video conferencing apps help your team meet safely and stay connected without worry.
1. Talkroute
Talkroute is a business communications platform that allows your team to make audio and video calls. You can also receive business calls from your computer, browser, or smartphone.
You can send and receive texts using your business number, hold video meetings with up to 100 people, and share your screen or files during calls.
It also includes live team chat, whiteboard tools, and voicemail that sends alerts to your email or app.
You can set custom greetings, manage outbound and inbound call routing, and use the system across multiple devices like Mac, Windows, iOS, Android, and Linux.
No special hardware is needed, and Talkroute’s business phone installation just takes a few minutes.
Key Features
- Hold video meetings – Host or join meetings with up to 100 people using any desktop, laptop, tablet, or smartphone
- Screen sharing – Share your screen during meetings to present ideas, give demos, or walk through tasks with your team
- Team chat – Send messages to participants during the meeting to keep the conversation flowing without interrupting the speaker
- Whiteboard – Use a digital whiteboard to sketch out ideas, make notes, and collaborate visually in real time
- File sharing – Upload and download documents right inside the meeting, so everyone has what they need
- Meeting recordings – A feature that will let you record meetings for future reference or team training
- No extra hardware – All you need is your device and the Talkroute app—no special equipment required
- Use any device – Join meetings from wherever you are using a Mac, PC, iOS, Android, or even a Linux device
- Fast access – Start or join meetings in seconds with simple links or from inside the app
- Simple controls – Manage participants, share content, and chat easily with a clean, user-friendly interface
2. Jitsi
Source: jitsi.org
Jitsi Meet is a free video conferencing tool that doesn’t ask you to create an account or install extra software. It works in your browser and supports secure, private meetings. Since it’s open-source, you can host it on your own server or use the public version.
Jitsi is used by schools, researchers, and organizations that care about privacy. It also connects with other systems using SIP, so people can join meetings from different devices and platforms.
Key Features
- No account needed – Start or join meetings in your browser without signing up or downloading anything
- Open-source and free – Use it for free, customize it, or host it yourself since the code is open to everyone
- End-to-end encryption support – Keeps your video calls private with strong built-in encryption
- SIP integration – Lets people join from phones, softphones, or other video systems using SIP
- Good for large calls – Handles big group meetings better with tools that reduce system load
3. Signal
Source: signal.org
Signal is a free messaging app that focuses on privacy. It lets you send messages and make voice or video calls without showing ads or tracking your activity.
Every chat and call is protected with strong encryption, so only you and the person you’re talking to can see or hear what’s shared.
Signal works using your phone’s internet connection, and it includes tools like stickers, group chats, and media sharing. It’s made by a nonprofit and doesn’t rely on big tech companies.
Key Features
- Video meetings with security tools – Lets you lock meetings, mute participants, and set passwords to manage who can join
- Cross-platform support – Works on Windows, Mac, Android, iOS, and web browsers without needing special software
- All-in-one communication – Offers video calls, voice calls, messaging, and SMS all in one platform
- App integrations – Can connect with tools like Salesforce and HubSpot, or be customized using APIs
- Compliance and privacy – Meets GDPR, CCPA, and healthcare industry standards with added agreements
4. Dialpad Meetings
Source: dialpad.com
Dialpad AI Meetings is part of Dialpad’s all-in-one communications platform. You can use it for video calls, phone calls, messaging, and online meetings. It works across devices and doesn’t need any extra setup.
Dialpad also includes security tools to help manage who joins and what they can do in a meeting. If you already use tools like Salesforce or HubSpot, you can connect them to Dialpad.
Key Features
- Video meetings with security tools – Lets you lock meetings, mute people, and add password protection
- Cross-platform support – Works on desktop, mobile devices, and even web browsers
- All-in-one communication – Includes video, phone, SMS, and instant messaging in one platform
- App integrations – Connects with tools like Salesforce and HubSpot, or build your own with APIs
- Compliance and privacy – Follows GDPR and CCPA rules, and meets healthcare security needs with proper agreements
Recommended reading:
Aircall vs Dialpad: Features, Price, and Which One to Choose
5. TrueConf
Source: trueconf.com
TrueConf Server is a self-hosted communication tool built for teams. It brings messaging, video calls, and team collaboration into one secure platform. You can run it on your own company servers, giving you full control over privacy and user access.
It supports large video meetings, works across desktop and mobile, and includes advanced features like screen sharing, noise reduction, and meeting transcripts.
Key Features
- Self-hosted platform – Runs on your own servers, giving full control over data and privacy
- Large video meetings – Supports up to 2000 participants and shows up to 49 people on screen
- AI-powered features – Includes noise reduction, background blur, and meeting transcription
- Secure login options – Uses SSO, NTLM, and Kerberos for easier and safer login across devices
- Built-in team messenger – Combines group chats, file sharing, and team updates in one place
6. ClickMeeting
Source: clickmeeting.com
ClickMeeting is a browser-based webinar platform that helps you run online events, training sessions, product demos, and team meetings.
It supports live, automated, and on-demand webinars, so your audience can watch in real time or whenever they want.
You can use it for small meetings or large events with thousands of attendees. It also includes tools to help you sell access to your webinars and track how people join and interact.
Key Features
- Multiple webinar types – Host live, automated, and on-demand events for flexible scheduling
- Large event support – Run online events for up to 10,000 attendees with high-quality streaming
- Built-in monetization – Set up paid webinars with secure payment options for ticket sales
- Team and training tools – Use chat, screen sharing, and whiteboards for meetings or courses
- Data privacy and security – Follows ISO/IEC 27001:2022 standards to protect your information
Talkroute includes voice and video in one price. See our plans now.
What Are the Benefits of Secure Video Conferencing?
If your business deals with confidential information, you need more than just basic video tools. Whether your team joins from mobile devices or meeting rooms, secure business communications allow you to work together with confidence.
Here’s how secure video conferencing can help your business:
Protects Confidential Data and Intellectual Property
Business meetings often involve private conversations, sensitive plans, and shared files. Using a secure video platform helps protect sensitive information from data breaches.
It keeps your intellectual property safe, especially when sharing new ideas, designs, or contracts. This gives you more control over who can access your most important business details.
Keeps Patient Data and Medical Information Safe
If you work in healthcare or support healthcare providers, keeping patient data private is a top priority.
Secure video conferencing tools have proper security features that make it easier to follow rules about medical information.
Whether it’s a virtual consultation or an internal team update, these platforms protect patient records and help avoid costly privacy issues.
Helps Meet Privacy Regulations in Highly Regulated Industries
Financial institutions and educational institutions must follow strict privacy regulations. Secure video conferencing tools help meet these security requirements by using encryption, access controls, and other safeguards.
This makes it easier for your business to stay compliant with data privacy, all without adding extra steps or tools.
Supports Safe Collaboration on All Devices
Today’s teams connect from many places, including desktops, mobile devices, and meeting rooms.
A secure video conferencing system protects your business no matter where your team joins from. You can share files, screens, and ideas in real time without putting confidential data at risk.
Adds Peace of Mind With Strong Security Measures
Secure platforms come with built-in protections like end-to-end encryption, waiting rooms, and password-protected meetings.
These features help keep out uninvited guests and protect your conversations. Knowing your system has strong security measures gives you peace of mind during every call, meeting, or presentation.
See Talkroute’s video meetings in action. Host up to 100 participants with screen sharing and chat.
How Can You Secure Your Video Conferences?
Running secure video meetings takes more than just picking a good platform. You need to set up the right features, follow privacy rules, and stay alert when it comes to who can gain access.
These steps help protect your data, your team, and your clients. Whether you use cloud services or prefer on-premises setups for full control, here’s how to make your video calls more secure.
Use End-to-End Encryption
Always choose a platform that offers end-to-end encryption. This keeps all meeting data protected while it moves between users.
It stops anyone from listening in, even if they somehow get into your network. This is one of the best ways to keep private talks between you and other participants.
Set Access Control and Role-Based Access Control
Access control lets you decide who can join and what they can do. Use role-based access control to limit access rights and features like screen sharing or file uploads to trusted users.
This lowers the chance of mistakes or data leaks from the wrong people having too much control.
Enable Two Factor Authentication
Make it harder for unwanted attendees to get in by turning on two-factor authentication. This adds an extra layer of safety.
Even if someone steals a password, they still won’t get meeting access without the second step.
Use HIPAA-Compliant Platforms for Healthcare
If you work in healthcare, make sure you’re using HIPAA-compliant platforms when you do telehealth sessions with patients.
These are made to protect patient privacy and support rules under the Health Insurance Portability and Accountability Act. Choosing the right tools helps you stay compliant and protect patient data.
Limit Meeting Access to Only Authorized Users
Always give access to only authorized users. Avoid granting access to anyone outside your team unless needed.
Before sharing links, double-check who will gain access. This keeps your virtual meetings secure and avoids surprises during the call.
Sign a Business Associate Agreement If Needed
If your video conferencing platform handles patient or client data, you may need a business associate agreement.
This is often needed under the accountability act to show that both sides agree to follow the rules. Signing this document is a key step in ensuring compliance and protecting user privacy and data.
Recommended reading:
VoIP Advantages and Disadvantages: A Quick Overview
Bring Your Team Together With Secure Video Meetings
Talkroute makes it easy to meet face-to-face from anywhere. Whether you’re working from home, at the office, or on the go, you can host meetings with up to 100 people right from your phone or computer.
Share your screen, send files, chat with your team, or use a whiteboard to explain ideas. It’s all built into the same app, no extra tools or hardware needed.
Getting started takes just minutes. You can pick a number, download the app, and jump into your first meeting.
There’s no setup stress and no learning curve.
Start your 7-day trial today and see how one tool can handle all your calls and meetings.
FAQs About Secure Video Conferencing
What is the most secure video conferencing app?
Talkroute is a business phone system that offers secure video conferencing for business teams. You can host meetings with up to 100 people and join meetings from any device.
It supports screen sharing, file sharing, team chat, and even whiteboard tools, all inside a private and secure space.
How can you ensure secure video conferencing?
Use a secure video conferencing app like Zoom, Google Meet, or Talkroute. These secure video conferencing solutions protect your video calls with encrypted connections.
To stay safe, avoid sharing links in public, use passwords when needed, and keep your software updated on all devices.
What is more secure than Zoom?
Talkroute offers a more secure way to host video meetings. It focuses on team collaboration and privacy, giving you control over who joins meetings.
With features like screen sharing, file sharing, and team chat, you get everything you need in one protected platform.
Which video call is most secure?
If you’re looking for the most secure video call setup, Talkroute is a strong option. It’s simple, private, and built for businesses that care about security.
You can join meetings, share screens, chat with your team, and keep everything in one safe place.
Stephanie
Stephanie is the Marketing Director at Talkroute and has been featured in Forbes, Inc, and Entrepreneur as a leading authority on business and telecommunications.
Stephanie is also the chief editor and contributing author for the Talkroute blog helping more than 200k entrepreneurs to start, run, and grow their businesses.
